For Wellness Clinics - The 45-Day Plan

10 new-patient appointments from missed inquiries in 45 days. No-show, no fee.

When a patient asks about weight loss, hormone therapy, IVs, or pricing and waits too long for an answer, they can book another clinic. We install the AI front desk that answers, follows up, and books those patients before the revenue leaks away. No ads. No new inbox. If the 10th qualified appointment does not show, there is no success fee.

The Offer

We recover patients who would otherwise leave after a missed call, slow reply, or unanswered booking question: 10 shown new-patient appointments in 45 days, or no success fee.

Text the demo - 206-309-5617See the 45-day plan

AFT Labs Command

Revenue recovery board

Live

48

active conversations

12

booked this month

$129K

annualized recovery

Weight loss consult

AI front desk - patient confirmed

$900

Booked

Hormone follow-up

AI front desk - patient confirmed

$650

Recovered

IV therapy inquiry

AI front desk - patient confirmed

$220

Booked

Response timeUnder 60 sec

Built on enterprise infrastructure

Zero Platform Lock-InWorks With Your StackSMS & Voice AIWorkflow AutomationHIPAA CompliantAES-256 Encryption

The Demo

Text or call the demo like a patient would.

Ask about weight loss, hormone therapy, IV support, pricing, or program fit. The thread shows how a patient question that might otherwise sit unanswered becomes a booked appointment without your team chasing the lead.

Text the demoCall instead

Text: 206-309-5617 - Wellness call: 206-558-4381

9:41
W
Wellness Clinic ›
Do you offer medical weight loss consults this week?
Yes. We have Thursday at 4:30 PM. I can book a weight loss consult and send the intake link.
That works.
Great. What is your first and last name?
Madison Carter
Perfect, Madison. You are booked Thursday at 4:30 PM. Confirmation text is on the way.
+
iMessage

The First 10

Where the first 10 appointments come from.

No ads and no new lead source required. The first 10 come from missed calls, slow replies, after-hours texts, website forms, DMs, and booking questions that usually leak to another clinic.

3-4Appts

Medical Weight Loss

Patients asking about eligibility, timing, and program fit, qualified and booked into the right consult.

2Appts

Hormone Wellness

Inquiries that need provider-fit guidance before booking, routed to the right intake appointment.

2Appts

IV Therapy

Patients asking what to book and when to come in, answered and scheduled the same day.

2Appts

Body Composition

Patients asking whether they are a fit and which consult to start with, guided to book.

Built & Run For You

What we actually build and run.

The product is not a bot. It is the managed patient-conversion stack for the moments where patients usually fall through: missed calls, slow replies, after-hours questions, and stalled booking decisions.

The framing that matters

We do all of this and guarantee 10 attended new-patient appointments recovered from missed inquiries and slow follow-up in 45 days.

If the 10th qualified appointment does not show, there is no success fee. Your team keeps seeing patients while we build, run, monitor, and optimize the front-desk revenue system.

01

Set up the infrastructure

  • Tracked SMS and call coverage for the 45-day campaign.
  • Calendar, booking flow, CRM, form, and handoff connections.
  • Approved services, pricing ranges, hours, FAQs, and routing rules.
  • Patient tone, compliance guardrails, and internal escalation rules.
02

Catch the inquiries that leak

  • Missed-call, text, website form, and DM intake paths.
  • After-hours and weekend inquiry recovery.
  • Service-fit mapping for each high-value appointment type.
  • Patient-facing answers for pricing, timing, fit, prep, and availability.
03

Run the conversion operation

  • Reply handling until the patient books, is routed, or is disqualified.
  • Qualification by service, urgency, fit, contact details, and preferred time.
  • Booking into your calendar with confirmation and reminder language.
  • No-show, cancellation, and returning-patient rebooking loops.
04

Monitor, report, and improve

  • Conversation monitoring and QA on patient tone.
  • Weekly prompt, follow-up, and objection-handling tests.
  • Competitor and offer research when patients stall.
  • Appointment ledger showing what booked, showed, and counted.

You do not change platforms

We work around the clinic's current calendar, forms, phone flow, and handoff process.

You do not manage another inbox

We handle the reply logic, follow-up cadence, monitoring, and weekly improvements.

You only pay for proof

The success fee is tied to shown, qualified appointments, not clicks, leads, or vague activity.

The Math

How much revenue is sitting in your missed inquiries?

Most practices lose more to slow follow-up than to a thin pipeline. Move the sliders to your numbers. This is the revenue we are built to recover.

Estimate only. Recovery rate is the share of missed inquiries an always-on AI front desk converts to a booked, attended appointment.

Recovered Revenue

$129,600/yr

$10,800

per month

~12

appointments / mo

Recover this revenue

The Rollout

Live in week one. Then push to 10 shown appointments.

The first week is about getting the machine approved and connected. The next five are about coverage, recovery, and optimization against shown appointments.

Week 1

Live with approved patient flow

Week 6

10 shown appointments or no success fee

1

Week 1

Build the machine

We install the intake, booking, and handoff layer before any patient-facing flow goes live.

Tracked SMS and call path
Calendar and form handoff
Approved services, FAQs, pricing ranges, and tone
2

Week 2

Turn it on

Coverage goes live across the patient paths that already create demand for the practice.

Calls, texts, website forms, and booking questions
Question-to-appointment flow
Same-day follow-up for patients who stall
3

Week 3

Add recovery loops

We layer in follow-up for missed opportunities so the system is not only waiting for the next inquiry.

Missed-call recovery
No-show and cancellation rebooking
Returning-patient appointment prompts
4

Weeks 4-6

Push to 10 shown

We double down on what is creating attended appointments and remove what is not moving patients to the calendar.

Weekly A/B tests
Conversation QA and offer tweaks
Appointment ledger through the 10th shown appointments

Terms

Terms stay tied to proof.

No-show, no fee. One practice per area.

Set up

$500

A one-time setup fee that covers hard costs to build, connect, and launch the system for your practice.

Success fee

$1,497

Charged only when the 10th qualified appointment actually shows. No retainer, no monthly minimum.

Qualified appointment

Booked & shown

A new-patient consult or new-revenue appointment with patient name, mobile, named service, date, time, and confirmation. No-shows are rebooked free and count when attended.

Next Step

Want to walk through the plan?

Watch the overview and walkthrough, or just text the demo number. You will leave knowing exactly how this would run for your practice.

Walkthrough

See the wellness path live

A real demo of the agent answering wellness questions and moving a patient toward the right consult.

Book a 15-minute walkthrough

Book The Walkthrough

See the system mapped to your practice.

A 15-minute call. We walk through the exact campaign, the booking flow, and the performance terms. No pitch deck required.

AFT Labs - 15 minute walkthrough

Walkthrough call

We show you the campaign mapped to your services and the system booking a patient in real time. You leave knowing exactly how it would work for you.

15 minFifteen-minute call
FreeNo cost, no obligation
ZoomWeb conferencing details on confirm
Performance tiedNo-show, no fee.

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